Manually typing and processing data from documents, such as invoices, quotes, client information, receipts, invoices, delivery notes, and product details, into spreadsheets is an old way of saving and documenting information.
Not only is this a tiresome task, but it is also repetitive and time-consuming. People have to read the documents and enter them manually all day—a tedious but important task.
According to research, more than 40 percent of workers spend their time doing manual tasks that could be automated. Workers get tired of inputting data manually into their system.
Fortunately, we have image-to-text converters that helped us to automate this process. They are a type of document management system. To help you get started, we will discuss the risk and impact of manual typing. Furthermore, we will discuss the five best image-to-text converters and their core features.
Risk and Impact of Manual Typing
1. Inefficiency and Errors:
You cannot associate efficient typing with the speed you type. In many cases, you’ll find yourself typing furiously, thinking you’re in the momentum, only to discover afterward that you need to go around and correct common grammatical mistakes. In the end, we all are humans and we do make mistakes. But your supervisor won’t tolerate your typing errors.
2. Slow Processing Time:
Humans need breaks. Lunch break. Toilet break. Even water break. So, if you are not using AI automation tools for your data conversion, you will be facing a slow turnaround. This will make your data processing time slow and will make things complex. Also, fixing the typos you make will take a lot of effort and is very time-consuming.
3. Data Breaches:
Sensitive documents that are processed manually increase the risk of privacy and information theft. Many workers handle extremely sensitive information during the manual typing procedure. This raises the possibility of coming into contact with confidential data. Data leaks can now be caused by an employee’s incompetence or a simple mistake.
4. Reduced Productivity:
Manually entering data from documents can reduce your productivity and efficiency. Doing tiresome work all day will make you tired, and you will not be able to focus on more important tasks. Especially for business holders, rather than wasting your time on typing things that can be easily automated, utilize your time and energy to analyze your business strategies.
Best Image-to-Text Converters For Quick Text Extraction
1. Picturetotext.info
Picture To Text is one of the best online image-to-text converter tool that helps to convert photos into editable text with a single click. It uses OCR technology to automate the text extraction process. It simplifies the task of extracting text from scanned documents, images, screenshots, recipients, and invoices.
Its user-friendly interface helps to extract text from images without any issues. You simply have to drag or upload the image to the given input box. Then press the convert button. The tool will carefully evaluate and interpret the text in your photographs. The extracted data can be copied directly to the clipboard or exported as a TXT file.
It does not limit you to the format or language of your image. There are many input formats available such as PNG, BMP, JPG, GIF, JPEG, TIFF, and WEBP. It is a multilingual text extractor that recognizes text in a variety of languages, including English, Russian, Spanish, French, and many others. Need a professional PDF Invoice Receipt Template? Effortlessly generate, customize, and download receipts in just a few clicks! It allows batch processing to further reduce your workload.
With this easy-to-use image-to-text converter, your manual typing tasks will be done in a minute without tiring you in the process.
The core features of PictureToText are:
- User-friendly interface
- Allows batch processing of up to ten pictures
- Supports multiple languages
- Provides data security and privacy
- Extracted text can be copied directly to the clipboard
- AI automation using Tesseract-OCR technology
- Free to use without requiring any login or subscription fee
2. Nanonets
Nanonets is also the best picture-to-text converters. Its expertise lies in extracting and interpreting textual information from purchase orders, invoices, and other documents, enabling precise record-keeping and legitimate automation. This simplifies processes, reduces the possibility of errors, and eliminates laborious tasks.
It provides real-time data synchronization, data analysis, and accountability for financial records and their management. It integrates seamlessly with the enterprise resource planning systems that are already in place.
It facilitates completely automated data gathering, establishes a workflow, and boosts productivity. It has the highest security standards and strict privacy rules.
The core features of Nanonets are:
- Data extraction from multiple input sources like PDFs, images, scans, tables, emails, and websites
- Recognizes handwritten documents
- Provides end-to-end data documentation service
- Cost-effective
- No template setup is required
- Provides multiple export options
3. OnlineOCR
OnlineOCR is a free online image-into-text converter. It enables you to easily convert photos to text, Microsoft Excel, or Word.
You can also copy the extracted text to the clipboard rather than downloading the converted file to your computer. OnlineOCR detects 46 languages, including European and Asian. It supports various input formats such as JPEG/JPG, BMP, PCX, PNG, GIF, and ZIP files.
OnlineOCR is as simple as it gets: submit a photo, convert it to text, and you’re good to go. It is free for guest users. It further saves your time by simply allowing you to copy the extracted text to the clipboard without converting it to any other file format.
The core features of OnlineOCR are:
- Easy to use
- Recognizes multiple languages.
- Easily saves the extracted files as TXT, DOCX, or XLSX.
- It’s a web-based tool, so there is no need to install any software.
4. Brandfolder
Brandfolder is also a remarkable text extractor tool. It is a digital asset management solution that has gained high remarks from its users for its features. It is easy to use and assists users in managing, distributing, and storing a variety of media formats both inside and outside of their organization.
The templating technology of this tool lets users build items with Adobe products and modify individual elements of the design. Another great feature of Brandfolder’s asset system is its ability to stack several files, which makes it simple to keep related files together.
The core features of Brandfolder are:
- User-friendly interface
- Streamline asset delivery
- Creates custom dashboards
- Extracted data can be directly copied to the clipboard
5. TinyWow
TinyWow is also a free online text extractor tool. It offers plenty of features for editing text, images, videos, and PDFs. Users who need to finish tasks fast and easily without downloading or installing any software will find it extremely helpful.
Although it is mostly free and offers basic features without cost, there is a paid edition that offers advantages, including ad-free usage; removal from CAPTCHAs facilitates easier use by providing early access to new features and enhanced processing speed.
With its strong functionality and simple interface, TinyWow is an excellent platform for working with PDFs, photos, videos, and text. It will reduce your workload by extracting text from your PDF files without any hassle.
The core features of TinyWow are:
- Free to use
- No registration required
- A wide range of tools available
- Can convert PDF to Word document or JPG to PDF file
Conclusion
In conclusion, using image-to-text converters helps reduce manual typing workload. Converting a picture into text using the above-mentioned tools has completely changed the way we interact with printed documents. In today’s digital world, OCR technology is essential as it offers advantages, including increased productivity and efficiency, as well as enhanced accessibility and teamwork.
Whether you are a professional, student, or a business entity, picture-to-text conversion will undoubtedly help you do a better job. Your team will be able to work more swiftly, devote more time to skilled activities, and communicate more effectively if they use OCR for collaboration.
Picture-to-text converters are advantageous for your team’s workflow and overall productivity because these modifications will increase the team’s overall efficiency, saying goodbye to manual typing.
