Picking the right accounting software is important for small businesses to keep their finances in check. With so many choices out there, it’s essential to find software that’s simple to use and fits your business’s specific needs. The right software can make daily tasks easier, save you time, and let you focus on growing your business.
In this blog, we’ll look at five of the easiest accounting software options for small businesses. Each one is designed to simplify accounting tasks and help you easily manage your finances.
1. Refrens:
Refrens is one of India’s simplest cloud-based GST billing software options, made especially for small businesses. It provides everything you need to handle GST invoicing, accounting, and reporting without any fuss. Whether you’re a new startup or a well-established business, Refrens has the tools to keep your financial operations smooth and compliant with all rules.
With Refrens, you can easily create GST invoices and e-way bills, manage your inventory, and keep track of all your expenses. The software does many of the accounting tasks for you, saving time and reducing the chance of mistakes. It also provides clear reports that show you how your business is doing financially, helping you make smarter decisions. Refrens is a complete solution for small businesses that need simple GST billing and accounting.
Key Features:
- Simple GST Invoicing: Quickly create customized GST invoices, e-invoices, and e-way bills.
- Automated GST Accounting: Handle journal entries and voucher books with ease, minimizing mistakes.
- Detailed Reporting: Get clear reports for accounts payable, receivable, client and vendor transactions, and more. Automatically generate key financial documents like balance sheets and profit and loss statements.
- Complete GST Compliance: Stay fully compliant with GST rules, including e-invoicing, e-way bills, and GSTR filings.
- Expense Tracking: Monitor all expenses, including salaries and reimbursements, in one place.
- Client & Vendor Management: Keep all client and vendor details organized in a central dashboard.
- Multi-user Access: Allow multiple team members to use the software with custom access rights.
- Manage Multiple Businesses: Keep financial records for multiple businesses under one account, keeping everything separate and organized.
- Sales CRM: Use built-in CRM features to manage sales leads and keep track of follow-ups.
Additional Features:
Refrens also provides tools for managing expenses, inventory, quotations and estimates, and financial reporting.
Pricing Plans:
- Basic: Free
- Books Essential: ₹3,900/year/business
- Books GST: ₹7,500/yea/business
- Books Pro: ₹8,500/year/business
Ratings:
- Capterra: 4.8/5
- G2: 4.6/5
- Get App: 4.8/5
- Software Advice: 5/5
2. Vyapar:
Vyapar is a free accounting software made for small businesses in India, trusted by over 10 million small and medium-sized businesses (SMEs) across the country. It provides a complete solution for different accounting needs, including GST compliance, invoicing, and inventory management.
Whether you run a small shop, a manufacturing unit, or a service-based business, Vyapar’s flexible features make it a great choice for making financial tasks easier. Available on both desktop and mobile, Vyapar allows you to access your accounts anytime, anywhere. It not only makes accounting simple but also helps business owners make better decisions.
Key Features:
- Manage Credit & Cash Flow: Keep track of what you owe and what others owe you, predict cash flow, and manage your money better.
- Bank Reconciliation: Automatically match bank transactions with accounting records for better accuracy.
- Clear Reporting: Create detailed financial reports like profit and loss statements, balance sheets, and cash flow statements.
- GST Compliance: Automatically calculate GST, make invoices, and file GST returns easily.
- Multi-User Access: Let multiple team members use the software with different roles and permissions.
- Expense Tracking: Keep an eye on all business expenses to help maintain profits.
- Stock Tracking: Keep inventory updated in real-time, with alerts for low stock levels.
Additional Features:
Vyapar works well for a range of industries, including retail, manufacturing, and healthcare, with tools tailored to specific needs. The easy-to-use interface supports multiple users, making it simple for teams to work together. The free version is packed with features, making Vyapar a top pick for small businesses looking to grow.
Pricing Plans:
- Silver Plan: ₹3,599/year for Desktop + Mobile
- Gold Plan: ₹3,999/year for Desktop + Mobile
Ratings:
- Capterra: 4.4/5
- G2: 4.6/5
- Get App: 4.4/5
3. Munim Accounting and Billing
Munim Accounting & Billing Software, the leading choice for SMEs and MNCs with over 15,000 users, is a comprehensive solution. This online accounting software has quickly become a game-changer for businesses and accounting professionals. The positive feedback from industry experts underscores its versatility and comprehensive features. With Munim Accounting & Billing Software, you can handle billing, inventory, expenses, and more, all in one place.
Key Features:
- Digital accounting: Record the flow of funds and keep track of unnecessary expenses.
- Inventory management: Keep track of stock levels with real-time data.
- Barcode-based Billing: Generate invoices using barcode and significantly reduce queuing time.
- 35+ Financial Reports – Get a detailed overview of your business financials with a perfect suite of customizable reports.
- User access control: Add staff, assign roles and give required permissions to view, edit or delete financial entries.
Additional features:
Munim Accounting & Billing Software also offers an intuitive and powerful dashboard that helps the company’s leadership team make decisions promptly. It’s not just accounting software but a reliable tool for tracking business performance.
Pricing:
Accounting & Billing: ₹ 999/Year/Company
Reviews:
Softwaresuggest: 4.9/5
Goodfirms: 4.8/5
Trustpilot: 4.5/5
4. BUSY Software:
BUSY is an easy-to-use billing and accounting software designed for micro, small, and medium-sized businesses (MSMEs). It’s known for being user-friendly and flexible, providing a full range of features to manage financial accounting, inventory, and GST compliance.
With BUSY, handling your finances is straightforward, and staying compliant with GST rules is simple. It offers a mini-ERP (Enterprise Resource Planning) system that integrates all business operations, making it a powerful tool for small businesses.
Key Features:
- Easy GST Management: Automate GST invoicing, filing, and reconciliation.
- Financial Accounting: Make managing finances easier with detailed reports and bank reconciliation.
- Inventory Management: Manage inventory across different locations with precise tracking.
- Mobile Access: Access sales, stock, and financial data on the go with the BUSY mobile app.
- Operations Management: Streamline business processes, including payroll and multi-branch management.
- Multi-Platform Access: Use BUSY on desktop, cloud, or mobile for maximum flexibility.
- Customizable Features: Adjust BUSY to fit specific industry needs with features like batch management and expiry tracking.
Additional Features:
BUSY stands out by integrating operations management, multi-branch management, payroll processing, and more into one platform. It offers advanced inventory management, including multi-location tracking and parameter-based categorization, making it a great tool for businesses in industries like FMCG, pharmaceuticals, and retail.
Pricing Plans:
- Basic: ₹9,999
- Standard: ₹14,999
- Enterprise: ₹19,999
5. Tally Solutions:
Tally Solutions is one of India’s most popular business management software providers, trusted by over 2.5 million businesses worldwide. Its main product, TallyPrime, is made to help small and medium-sized businesses (SMEs) with tools for accounting, invoicing, inventory management, and more.
TallyPrime offers features like secure remote access, customizable reports, and easy integration with Excel, making it easier for businesses to manage their finances. With Tally, businesses can automate routine tasks, access data from anywhere, and make smarter decisions to help them grow.
Key Features:
- Invoicing & Accounting: Easily handle all invoicing and accounting tasks with accuracy and compliance.
- Inventory Management: Keep track of inventory levels, automate stock updates, and manage orders efficiently.
- Customizable Reports: Create business reports that provide valuable insights tailored to your needs.
- Secure Remote Access: Safely access your data from anywhere with multiple security levels.
- Automation: Simplify tasks like payments, e-way bill generation, and e-invoicing to cut down on manual work.
- Excel Integration: Easily import data from Excel to simplify accounting.
- Flexible Dashboard: Adjust the dashboard to display key business metrics and insights that are most important to you.
Additional Features:
TallyPrime also includes advanced features like credit and cash flow management to help businesses maintain liquidity and make timely payments. It provides powerful dashboards for visual insights and decision-making, and TallyVault ensures top-level data security. It is a versatile tool suitable for both startups and established businesses.
Pricing Plans:
- Silver Rental: ₹750/month
- Silver: ₹22,500/year
- Gold Rental: ₹2,250/month
- Gold: ₹67,500/year
Ratings:
- Capterra: 4.4/5
- G2: 4.4/5
- Get App: 4.4/5
Additional Accounting Software for Small Businesses in India:
1. Zoho Books:
Zoho Books is an all-in-one accounting platform that helps businesses from various industries manage their finances. It’s known for being flexible and offers features like GST compliance, multi-currency transactions, and tools for teamwork and collaboration.
Zoho Books is designed to be easy to use, which is why it’s a favorite among businesses and accountants around the world. It helps automate everyday tasks, generates detailed reports, and integrates easily with other apps, making it an excellent choice for managing business finances.
Key Features:
- GST Compliance: Create e-invoices, e-way bills, and file tax returns directly from the software.
- Connected Banking: Make online payments and match bank transactions easily.
- Multi-Currency Transactions: Manage foreign transactions with both automatic and manual exchange rates.
- Collaboration Tools: Work as a team with assigned roles and secure communication features.
- Cross-Device Compatibility: Use Zoho Books on the web, smartphone, or desktop for real-time financial management.
- Workflow Automation: Set up recurring tasks, send automatic emails, and manage updates.
- Customization Options: Customize Zoho Books with your own templates, fields, and reports.
Additional Features:
Zoho Books goes beyond basic accounting by offering quick receivables management, automatic inventory updates, and robust project management tools for quotes, time tracking, and billing. Its reporting tools provide valuable insights into cash flow and profitability. Plus, it integrates smoothly with other Zoho apps and external tools.
Pricing Plans:
- Standard: ₹1,249/organization/month
- Premium: ₹2,999/organization/month
Ratings:
- G2: 4.1/5
- Capterra: 4.3/5
- Get App: 4.3/5
Conclusion
Choosing the best accounting software for your small business depends on your specific needs and the industry you’re in. Whether it’s the simplicity of Refrens, the free features of Vyapar, the all-in-one capabilities of BUSY, the advanced tools of Tally Solutions, or the flexibility of Zoho Books, each of these options offers powerful tools to manage your business finances. By picking the right software, you can ensure smooth operations, stay compliant with regulations, and support your business’s growth.
